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Berea College

Students should submit to the registrar, dean, and head of the academic department, or other appropriate official, written requests that identify the record(s) they want to inspect. The College official will make arrangements for access and notify the student of the time and place where records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

1. The right to inspect and review the student’s educational record within 45 days of the day the College receives a request for access.

Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing about the request for amendment. More information about the hearing procedures will be provided to the student when notified of the right to a hearing.

2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

Generally, schools must have written permission from the eligible student to release any information from a student’s education record. But, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions:
<ul>
<li>School officials with legitimate educational interest;</li>
<li>Other schools to which a student is transferring;</li>
<li>Specified officials for audit or evaluation purposes;</li>
<li>Appropriate parties in connection with financial aid to a student;</li>
<li>Organizations conducting certain studies for or on behalf of the school;</li>
<li>Accrediting organizations;</li>
<li>To follow a judicial order or lawfully issued subpoena;</li>
<li>Parents of a dependent student, as defined by Section 152 of the Internal Revenue Code of 1954;</li>
<li>Appropriate officials in cases of health and safety emergencies; and</li>
<li>State and local authorities, within a juvenile justice system, pursuant to specific State law.</li>
</ul>

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

The name and address of the office that administers FERPA is: 
Family Policy Compliance Office 
U.S. Department of Education 
600 Independence Avenue, SW Washington, DC 20202-4605